How to Enroll - Oregon Virtual Academy

How to Enroll

Enrollment for the 2021–2022 school year is open!

Thank you for your interest in Oregon Virtual Academy. We look forward to welcoming your family into our Oregon Virtual Academy community.

We know change can be overwhelming and finding the right fit for your student is so important. We are here to discuss all of your questions along the way. If you have questions on the enrollment process or need more information, please check our FAQs or call an enrollment specialist at 866.529.0160.

If you need assistance in another language, please call 855.710.0910.

Enroll online in 6 easy steps

Enrollment takes place online through the K12 Parent Portal. It’s quick and easy to create an account, even from a smartphone. We recommend using Google Chrome or Firefox as your web browser.

Create a new user account or log in to an existing account to get started. Once you’re logged in, you’ll be able to begin an online application.

Screenshot of K12 Parent Portal showing login and create account buttons

Once you are logged into the Parent Portal, it’s time to add your student.

  1. Click the option to “add a new student” or “continue with your application”
  2. Fill in your child’s information
  3. Select Oregon Virtual Academy
  4. Click Submit

In addition to your online application, you will need to upload the following documents:

  • Proof of Residency
  • Proof of Age (e.g. birth certificate)
  • Release of Records
  • Immunization Records

If you have any questions about these documents, contact our enrollment consultants at 866.529.0160.

Finally, you will need to submit a Letter of Intent by email, to your Resident District and ORVA. We have listed the steps below and a sample letter for you to use. We must have this letter on file to meet Oregon Department of Education regulations.

How to Send a Letter of Intent

1. Find the email address for your local school district.

This information is available on our district contact list — however more up to date information may be available by visiting their website, calling your local school, or looking it up in the Oregon School Directory.

2. Create a new email message, using the following information:

TO: Local School District Email Address
SUBJECT: Letter of Intent

3. Copy and paste the sample text below into the email message.

Be sure to replace the underlined text with your information.

To Whom It May Concern:
I intend to enroll Student’s Name in Grade Level at the Oregon Virtual Academy for the 2021-2022 school year.

Your Name
Your Address

4. Send the email — and that’s it!

Once all the above steps have been completed, be on the lookout in your email for your official enrollment approval for your student. We look forward to welcoming you to the ORVA family!

Start your application today

The ORVA Enrollment Processing Center will contact you, indicating that your enrollment has been approved or noting documents that are still needed to completely process your application. An ORVA representative will call you to discuss enrollment in the program and course placement.

Learn How to Enroll »

The beauty of our program is that it is flexible enough to meet children where they are in any given subject and take them where they want to go. Grade placement assessments, completed as part of the enrollment process, allow us to place your student in the appropriate level of curriculum. So, for example, if your fourth grader is doing math on a sixth-grade level and reading on a fourth-grade level, we can tailor your curriculum and lesson plans to meet his or her abilities. Starting in 8th grade, students also have the option of dual enrollment to start earning college credit.

Learn more about our Talented and Gifted Learners program.

Depending on a child’s Individualized Education Program, we can tailor our curriculum to meet your needs. To discuss your child’s needs with us, please contact our office and we will put you in touch with our special education team.

Learn about ORVA’s Special Education, Section 504, and School Interventions programs.

Typically students need to show proof of residency and proof of age, but requirements vary depending on your student’s situation. Our enrollment consultants can help determine exactly which documents you’ll need. Get in touch by calling 866.529.0160.

Incoming kindergarteners must be five years old by September 1 of the upcoming school year in order to enroll.

The state of Oregon law (OAR 581-026-0310) states that a student may be denied enrollment into a virtual school if more than 3% of a district’s student population is currently enrolled in an online school. If a family is notified by their local district that their student’s enrollment has been denied the family may request an appeal.

Learn more about the How to Appeal a School District’s Decision to Deny Student Enrollment in a Virtual Charter School

Kindergarten at ORVA is full-time. At this time we do not offer a part-time Kindergarten curriculum.

ORVA doesn’t offer a four-year-old kindergarten program. Children must be age five on or before September 1 in order to participate.

The school calendar includes school “holidays” or vacation time. Whenever possible, family vacations should align with school vacation days. If a student skips a day during the week, he or she will be marked absent. Vacation is not an approved reason for absence in the state of Oregon. Families must notify their teachers of any absences.

Parents can apply for “Educational Leave of Absences” during the school year. Requests must be submitted to the Head of School 10 days before the absence. Leave will be approved based upon consistent student progress and attendance. No educational leave will be granted during any of the testing windows for state-mandated testing.

Yes. Students must have an attendance contact each day with their teachers every day. This is captured by attending live instructional sessions.

Because ORVA is a public charter school program, there is no tuition cost. ORVA provides an Oregon-licensed teacher and all instructional materials for the program, including a computer if necessary. However, students and families will be responsible for providing some consumable materials (such as printer ink and paper).

Because the Oregon Virtual Academy provides all of the lesson plans and materials needed, many parents find it easy to enroll multiple children in the program. There are currently families with as many as five children in similar online programs using our curriculum that are being guided by one Learning Coach in conjunction with the support of their schools’ teachers.

Pursuant to statute, the Oregon Virtual Academy is a public school and does not have to accept students who have been expelled from another Oregon public school. Students who have been expelled from an Oregon public school and submit an enrollment application to ORVA will be considered on an individual basis. Parents are responsible for informing ORVA if their students have been expelled from school upon initial submission of the enrollment application.

The Oregon Virtual Academy provides a full-time, comprehensive academic program. Dual attendance is possible but prior approval from the resident district is required before the student will be permitted to attend ORVA.

Students in grades K–12 who reside in Oregon are eligible to attend the Oregon Virtual Academy.

Learn more about how to enroll your child in ORVA.